Privacy Statement

The European Association of Organic Geochemists  (“EAOG”, “we”, “us”) is committed to protecting your privacy and the personal information you provide us with. Personal information is defined as any data with which you could be personally identified. We treat your personal data as confidential in accordance with the EU General Data Protection Regulation. This Privacy Policy clearly describes what information we collect, how we use it, how long we keep it, and how you can access it, modify it or request its deletion.

This Privacy Policy applies to data collected through:

  • all EAOG operated websites and associated content

What information does EAOG collect and how is it collected?

Your personal information is collected directly from you when you:

  • Become an EAOG member: when you become a member, we collect your name, email address, postal address, invoice address, organisation, field of research and if applicable your proof of student status. Members may also choose to upload a photo, add a biography and their location. EAGE manages all membership processes and lists.
  • Post a job advertisement: we collect your name and email address
  • Submit an application for any award: we collect your name, email address, EAOG membership number, CV, and, if applicable, abstract and proofs of payments to third parties.
  • Submit an award nomination: we collect the name, email address, institution address, date of birth and CV of the nominee, and the name, email address, institution address of the nominator.
  • When you provide information through one of the media described above, we will process the data based on your consent as per Art. 6 (1)(a) of the EU General Data Protection Regulation. You may revoke your consent at any time by making an informal request to the EAOG Office.

How does EAOG use the information collected?

The use of your personal information is limited to the purposes for which it was collected. This includes delivering the member services described in the membership benefits, conference services or other services you may request. We also use your information to communicate with you.

To fulfil these services, we contract with EAGE and House of Geoscience. They are equally committed to complying with data protection regulations.


We may use your email address to send you:

  • Information about your membership (welcome message, notice of expiration, etc.). If you are a current member and we receive notification that your email address has changed, we may contact you at your new email address.

How long does EAOG keep your information for, and how can you access it, modify it, or request its deletion?

We are only allowed to keep your data for as long as it is strictly necessary or until you request its deletion. The length of time for which we keep the data depends on its nature and purpose.

Data provided for membership purposes

From the moment you register to become an EAOG member (whether your membership payment is completed or not), you have access to your information through the EAOG member login. Once logged in to your account, you can modify your information.

We store your information as long as your membership is active. If your membership expires, as we are under the legal obligation to keep invoices for ten years, your data will be stored on our servers for ten years from the date of expiration of your membership. If you wish, you may request deletion of your records earlier by contacting the EAOG Board.

Data provided to post job advertisements

If you post a job advertisement, all personal data provided (name and email of the contact person) is deleted up to two years after the position has been taken offline. You may request deletion earlier by contacting the EAOG Board

Data provided to submit an award nomination

Submitted award nominations are kept on record for one year following the last award cycle they were applicable to.

Where is your data stored?

The data you provide on the EAOG website according to WordPress terms and conditions.

Website users

When you browse our websites, EAOG does not collect any personal information, only statistical data on an aggregated basis. We use cookie technology to analyse traffic to our websites. We gather information such as the number of visits and page views, the popularity of each page, or the location of our visitors. The purpose of this is to help us understand which information is useful to you and how we might improve your experience when navigating our websites, but again, no personal information is collected through this process.

External links

Our websites contain links to other websites. EAOG has no control over and is not responsible for the privacy policies or content of such sites.

You can file a complaint with the Data Protection Authority of your EU member state if it is your opinion that we do not treat your personal information in a fair manner.

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